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Officer and Committee Specific Responsibilities

 

I.  Elected NATEFACS Officers

 

A.        President

As the chief executive officer of NATEFACS, the president, represents NATEFACS, is the official spokesperson for the Association and gives general supervision and leadership to organizational policies, programs and legislative activities. Without limiting, but clarifying duties, the president shall:

1.         Develop and implement an annual program of work in consultation with the Executive Committee.

2.         Appoint committee chairs and recommend committee members

a.         Appoint the NATEFACS Nominating Committee

b.         Appoint the NATEFACS standing committee chairs

c.         Appoint Chairs for ad hoc NATEFACS committees

d.         Recommend members for NATEFACS committees

e.         Recommend NATEFACS members to serve ACTE offices and Committees

f.          Recommend NATEFACS members to serve on the ACTE Family and Consumer Sciences Division standing committees and ad hoc committees. (Persons recommended may serve NATEFACS and the Division simultaneously. See Section B “NATEFACS Representatives to ACTE Family and Consumer Sciences Division” for appointment years and terms of office)

3.         Serve as ex-officio member of NATEFACS committees, except Nominating Committee.

4.         Provide information to NATEFACS members, officers, ACTE Family and Consumer Sciences Division.

a.         Write materials for newsletter, website and other communications

b.         Upgrade and distribute the NATEFACS Handbook to officers

c.         Keep NATEFACS President’s file current and turn file over to President-elect by June 30 at the end of the term of office

d.         Involve the NATEFACS President-elect in NATEFACS affairs

e.         Prepare and submit an annual NATEFACS activity report to the NATEFACS secretary for the NATEFACS historical archives and to the Family and Consumer Sciences Division at ACTE meetings

5.         Coordinate fiscal affairs with the NATEFACS treasurer by approving all non-routine expenditures and signing checks in the absence of the treasurer

6.         Plan and preside at the Executive Committee meetings and the annual NATEFACS business meeting at ACTE

a.         Appoint a parliamentarian for the annual NATEFACS business meeting

b.         Recognize outgoing officers, committee chairs, and others who have made significant contribution to NATEFACS

c.         Meet with NATEFACS officers at AAFCS or other meetings, if possible

7.         Represent NATEFACS

a.         Attend and represent NATEFACS at all meetings called by the Family and Consumer Sciences Division

b.         Maintain contact with the U.S. Department of Education

8.         Serve as the Chair of the Editorial Board of the Journal of Family and Consumer Sciences Education

9.         Appoint two internal auditors at the end of every treasurer term.

 

B.        President-elect

Serves as the associate chief executive officer of NATEFACS and shall assume the duties of the office of president should the president be unable to serve. Without limiting, but to clarify duties, the President-elect shall:

1.         Serve as the program chair for NATEFACS at the ACTE annual meeting

a.         Attend Family and Consumer Sciences Division planning meetings for ACTE program

b.         Keep files current and turn file over to president-elect by June 30 at the end of term of office

c.         Submit materials to NATEFACS newsletter and web site

2.         Serve as associate president

a.         Preside in the absence of the president

b.         Become familiar with office of president

c.         Serve as a member of the Executive Committee, attending all meetings and participating in the decision-making process in matters pertaining to policies and operation of NATEFACS

d.         Serve as ex-officio member on committees, except Nominating Committee

e.         Recognize and present plaque to out-going president

3.         Serve as Vice-Chair of Editorial Board of Journal of Family and Consumer Sciences Education

 

C.        Secretary

Responsible for keeping records and writing correspondence, as requested, of NATEFACS. Without limiting, but to clarify duties, the Secretary shall:

1.         Be a member of the Executive Committee and attend all meetings of the officers and participate in decision-making process in matters pertaining to policies and operation of NATEFACS

a.         Assist president by identifying unfinished business for future agendas

b.         Write correspondence requested by officers

2.         Be responsible for the NATEFACS business meeting minutes and records

a.         Submit corrected copy of minutes for placement in the NATEFACS newsletter, web site, and NATEFACS Archives

b.         Assist treasurer, if necessary, with membership registration

c.         Keep secretary’s file current and give file to successor by June 30, at end of term of office

           

D.        Treasurer

Responsible for the financial affairs of NATEFACS. Without limiting, but clarifying the duties, the Treasurer shall:

1.         Be a member of the NATEFACS Executive Committee and attend all meetings of the officers and participate in decision-making process in matters pertaining to policies and operation of NATEFACS. Give special attention to monetary issues

a.         Prepare an annual budget in consultation with the president

b.         At the end of treasurers elected office period, treasurer prepares materials for review by internal members. Internal members are appointed by the president to conduct an internal audit.

c.         Keep treasurer’s file current and give file to successor by June 30, at the end of term of office

d.         Chair the NATEFACS membership committee

2.         Collect and hold dues

a.         Collect dues at ACTE annual meeting and throughout the year

b.         Open and maintain a checking account with president as second signer

c.         Open and/or maintain an interest-bearing saving account with the president as second signer

3.         Manage NATEFACS finances

a.         Disperse money in consultation with the president

b.         Keep an accurate account of income and disbursements

4.         Keep the membership informed about the financial affairs of NATEFACS

a.         Submit a report to membership at the NATEFACS annual meeting

b.         Submit appropriate materials for the newsletter and web site to solicit members and to report on income and disbursements

5.         Develop and maintain an updated, computerized directory of members and their addresses and make the list and labels readily available to NATEFACS between annual meetings



II. Standing Committees

A.        Executive Committee

1.         Chaired by the President

2.         Composed of elected officers (including Past President)

3.         Develop program of work for present and future

4.         Determine decisions for NATEFACS between annual meetings

B.        Program Committee

1.         Be chaired by President-Elect

2.         Plan the program for NATEFACS annual meeting and other called meetings

C.        Nominating Committee

1.         Be appointed by the President

2.         Solicit nominations for association officers:  President-elect, Secretary, Treasurer, and Journal of Family and Consumer Sciences Education board members

3.         Notify persons nominated if they have been selected for the ballot and thank nominators of nominees

4.         Obtain and report information on nominees in the newsletter. Conduct election of association officers by preparing and mailing a ballot, serving as teller to receive and count votes, informing those on the ballot of the election results, introducing the nominees, and announcing election results at the annual business meeting and on the web site.

D.        Journal of Family and Consumer Sciences Education (JFCSE) Editorial Policy Board

1.         NATEFACS President is the Chair of the Editorial Board and President-elect is Vice Chairperson

2.         NATEFACS members elect one person each year at large as member of the Editorial Board to serve a three-year term

3.         The Editorial Policy Board consists of the following:

a.         Chair - President

b.         Vice-Chair – President-elect

c.         Managing Editor – Appointed by NATEFACS President in consultation with the Editorial Policy Board

d.         Editor – Appointed by NATEFACS President in consultation with the Editorial Policy Board

e.         Associate Editor – Appointed by the NATEFACS President in consultation with the Editorial Policy Board

f.          Three (3) at-large members – Elected by NATEFACS membership [One (1) elected each year to serve a three-year term]

g.         Two (2) ex-officio members – Appointed by the president. [One (1) appointed each year to serve a two-year term]

E.         History (Chair appointed by the president for a two-year term; may be renewed)

1.         Receive brief records from officers and committee chairs

2.         Arrange for accessible archived storage

3.         Report, as requested, at annual business meeting

4.         Add a summary of the past year’s history to the file

5.         As requested, meet with the Executive Committee

6.         Respond to requests of members for information based on the records

F.         Awards

1.         Recruit nominations for awards

2.         Develop appropriate recognition for award recipients

3.         Recommend NATEFACS members for Family and Consumer Sciences Division Awards

G.        Bylaws

1.         Request bylaw changes from Executive Committee

2.         Review bylaws, publish proposed bylaws on the web site and present bylaws for revision at the annual meeting

H.        Legislative

1.         Develop policy statements for legislators

2.         Collect and distribute information about legislation to membership

3.         Organize response to legislation        

I.          Membership

1.         Chaired by Treasurer

2.         Recruit members

3.         Register members


III. Ad Hoc Committees

A.        Professional Development:  Encourage career development, professional involvement and leadership among members and potential members

B.        Publications Committee:  Explore possibility of forming an alliance with publishers for purpose of developing publications 

C.        Resource Sharing Committee:  Encourage identification and exchange of professional resources among members



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